Volunteer coordinator software that works the way your Friday actually goes.
A stack of paper time sheets, twenty minutes, and a director who wants the numbers. This is the tool built for that — fast entry, one calm roster screen, and reports you don't have to build.
- Built for the coordinator
- Works on your phone
- No IT required
The stack-of-time-sheets workflow, in minutes
Hour entry is the job, so it's the thing that has to be fast. Save-and-add-another keeps you inside the form between entries instead of bouncing back to a list. Prefill-from-last-entry repeats the volunteer or the area you just used, because you're usually working through one program at a time. And time in / time out does the arithmetic so you're not adding up "9:30 to 12:15" in your head.
The result is a real rhythm: read a sheet, type, save, next. A week of paper that used to be a dreaded afternoon becomes a single focused sitting — and every entry lands in the database the instant you save it.
Your roster on one calm screen
Every volunteer in one place, with status, areas of service, and the numbers that actually tell you what's happening: hours this year and last activity. Smart views surface the people you'd otherwise have to hunt for — new this year, no hours this month, the high-hour regulars — so the screen answers questions instead of just listing names.
When you need to make a change across a group, bulk actions let you assign an area, deactivate, or export several volunteers at once. It's the housekeeping a spreadsheet makes painful, done in a click.
Hand reports to leadership without building them
The monthly "send me the volunteer numbers" request stops being a task. Four built-in reports — hours by area for any date range, the active roster, an individual volunteer's history, and a recognition list — come out print-ready and as CSV, with no formulas to wrangle and nothing to format.
Save the settings you use every month as a preset so the report is one click next time, and schedule it to email leadership on its own. The number your director keeps asking for becomes a thing that simply arrives in their inbox.
Bring your team in with the right access
If you're not a team of one, invite the people who help — a fellow coordinator, an assistant, your director — each by email, each with the role that fits. Admins manage everything, staff enter and edit hours, and read-only viewers can look and pull reports but can't change a thing.
Everyone sets their own password from the invite link, so you're never typing in passwords for other people or storing them anywhere. It's enough control to keep the records clean without turning you into the help desk.
Coordinators tend to inherit a spreadsheet, not choose one. Volunteer Ledger is the first tool many will actually pick — because it's built around the entry-and-report loop that takes up your week, not around features for volunteers who never asked to log in.
Coordinator questions, answered
I'm the only one who tracks volunteers — is this overkill?
Not at all — the Solo plan exists for exactly this. It's one user, every feature, at the lowest price, and it shines hardest for a one-person volunteer office. A spreadsheet feels fine until you're the only person who knows how it works and someone asks for last year's totals by program. This gives you the same fast entry plus reports that build themselves, so being a team of one stops being a single point of failure.
Can I give my director read-only access without letting them edit?
Yes. On the Unlimited plan there's a read-only viewer role: your director can sign in, open the roster, and pull reports, but can't change a single record. It's the cleanest way to stop the monthly "can you send me the numbers" email — give them a login that only looks, never touches.
How fast can I enter a week of paper time sheets?
Faster than the spreadsheet, by design. Save-and-add-another keeps you in the form so you never lose your place, prefill-from-last-entry repeats the volunteer or area you just used, and time in / time out calculates the hours for you. A coordinator with a stack of sheets settles into a rhythm and clears the week in a single sitting.
Will I need IT to set this up?
No. There's nothing to install and no server to stand up — it runs in your browser. You create your workspace, import your roster from a CSV, and start entering hours. The whole thing is built for the coordinator's desk, not the IT department, so you can be running the same afternoon you sign up.
Can I log hours from my phone at an event?
Yes. The app works in any phone or tablet browser with nothing to install, so you can log hours from the front desk, the fundraiser, or the parking lot. It's the same screen you use at your desk, just sized to your phone.
Get your Friday back.
Start a free 90-day trial, bring your roster in from CSV, and enter your first week of hours the way it should have worked all along. No credit card, no setup call.